This section lists the administrators who have privileges to manage and populate your institution’s SelectedWorks. Primary administrators are able to add, remove, and control “primary” status for other administrators.
As a primary administrator, you may add a new administrator by filling in the name and email boxes, then clicking the Add button. To grant someone primary administrator privileges, click the Make Primary button for that person, and a Primary button will display in its place. Click the Primary button to undo primary status for an administrator.
Select the Remove button for any administrator who should no longer have access to SelectedWorks tools for your institution.
Author profiles affiliated with your institution receive branding with your logo and color scheme, helping to maintain a consistent appearance across your institution’s scholarship.
Click the camera icon to upload an institutional logo to display on branded profiles. Larger logos are automatically resized to fit the logo display area. The color options correspond to the profile as follows:
- Header color: Background color along the top of the page, behind the institution logo and Menu.
- Header text color: Color of the text and icons appearing in the header area including the Menu and name of logged-in user.
- Institution links color: Color of the institution, repository, and Expert Gallery links under the logo.
- Institution links background color: Color of the navigation bar containing the above links.
- Gutter color: Page background color behind and just above the main content area.
- Secondary color: Text and top border color of the currently selected Works or About tab.
It is suggested to use colors with strong contrast so users can read the text easily. For example, instead of white on a yellow background, place both of these colors on a dark background.
The Profile Header Label controls the site title on author profiles. You may leave the prefilled text in place to generate the default title “SelectedWorks of [Author].” Enter custom text to modify the portion of the title that appears before the author’s name. Deleting the text will cause the author’s name to appear as the site title.
The SW Gallery Label allows you to modify the text for the SelectedWorks Gallery link that displays in the profile navigation bar. Entering “[Your Repository Name] Gallery” is recommended.
The Expert Gallery Label controls the text for the “Expert Gallery” link on the profile navigation bar.
Ensuring that profiles are correctly affiliated: For a profile to receive branding, the “Affiliate my profile with this institution” option must be selected in an author’s profile. This occurs automatically when an administrator creates a profile. However, authors setting up their own profiles need to manually check that option within the “Positions” or “Education” section of their About page to associate the profile with your institution.
To control which author roles should receive or not receive the branding, see “Profile Affiliation” below.
Works published in PDF format, including those automatically converted from .doc, .docx, and .rtf files, receive a cover page in SelectedWorks with your institution name and core metadata for the work.
To add a logo to PDF cover pages, click the camera icon to upload a .gif file measuring 216 x 72 pixels (width x height).
This section allows you to control who receives incoming messages sent via the Contact button, which you can enable or disable on the Profiles tab. Find additional details in Managing Memberships and Contact Buttons.
Enter the desired recipient’s email address(es) in the “Contact Emails” section. Any profile with a Contact button can receive general inquiries, but if a profile has a membership badge (Media Contact, Collaborator, Mentor), users can flag their message as a specific type of inquiry. In addition, inquiries of each type can be delivered to different email addresses. You can also decide whether or not to copy the profile owner using the column on the right.
When a new email address is added in this interface, it will first appear as “pending”. The system will send an email to the address informing the recipient that they have been signed up to receive inquiries. Once a recipient clicks the link provided to confirm this change, they will begin receiving inquiries, and the “pending” note will be replaced with a check mark.
Institution Name Aliases
If authors are likely to enter colloquial versions of your institution name, include the alternate versions here and click Add for each one. This will ensure that authors who enter a variation are correctly affiliated with your institution, so they appear in your Administrative Interface and receive branding (if specified for their role under Profile Affiliation).
Your canonical institution name will appear as a suggestion when authors enter an alias, and it will display on all author profiles regardless of whether authors have selected an alias.
Click Remove next to any aliases that are no longer applicable or that you no longer wish to map to your institution name.
Entries in this section are available to authors as suggested Display Categories for organizing their works. You may add custom categories based on topic, research focus, or other unique groupings to best showcase the breadth of work on faculty profiles and enhance search engine indexing.
To add a new category, enter it in the text field at the top of the section and click the Add button. Four default categories are included: Recent Works, Featured Works, Research Works, and Teaching Works.
Click the pencil icon to edit a category, or click the Remove button to delete a category if it is not applicable. When a category is changed or removed from this institutional list, existing profiles with that category will retain the category, but it will not be available to new profiles.